Semester Reports

• Reports are due at the end of finals week. Contact the SCS manager if you are not able to meet this deadline.
• Submit a report for every file that you have. If there has been no activity during the semester, write "No activity this semester" in the Progress During Current Semester paragraph. Indicate the reason that there was no activity. Possible reasons may be "Advisor was not available", "Client was collecting data", "New file - no Initial Meeting".
• Print ONE copy of the report. This report should be placed in the file folder. It will be used by later consultants who work on the file.
• Create a folder called "Semester Reports semesteryear" in your scsconsult directory using the current semester and year in the folder name. Save all reports in this folder. Each report should be a separate file. Do not create one file with all of the reports. Use the file number when naming a file. These files will be archived for later use. Example: 10-013.doc for file 10-013. Do not use *.docx

Report Format

Use the report format described as follows. The format is very similar to the initial meeting format. The page border should be deleted and some information should be grouped into the categories shown. You should be able to cut and paste in Word without too much trouble. Please observe the following format conventions:

• Use 1" margins on left, right, top and bottom (check File, Page Setup menu).
• Use the font Times New Roman, 12 point, for all text except the report title lines (all 3 lines in 14 point).
• Use the font Times New Roman, 10 point, for charts and chart legends.
• Leave one blank line between sections.
• Use boldface for section titles.
• If an acronym is used, indicate the full meaning when it is first introduced.
• Insert one space after a comma and semi-colon, two spaces after a period or colon.
• Write full sentences. Use articles such as the, a and an to make sentences more readable.
• Explain any technical terms that the reader must know to understand the report.
• Use Spell Check before printing your report.
• Be aware of the text before and after a page break. Tables should not be broken between pages. To force a page break, position the cursor in the line before the table and select Insert, Break, Page Break from the menu.

Each semester, a Consulting Service Semester Report containing individual semester reports for all active files is compiled and distributed within the College of Science. It is important that each report be accurate and well written. The individual reports should have exactly the same format so that the final product looks good. The job of producing a Consulting Service Semester Report will be much easier if the individual reports are uniform in style.

Sample Report

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